Job Description

Who We Are:

We are a creative group of thinkers, doers, and believers in the power of connecting people for good. Our passion is to ignite the spark in your audience and awaken hearts and minds to think, feel, do, and share in ways that move the needle. Bring us your big ideas, boldest visions, and brand ambitions; we'll bring the passion, people, and energy to bring it to life. You'll feel the heart, soul, and enthusiasm of creative people doing what they love in pursuit of the highest standard, with refreshingly warm and personable service—smiles and high-fives included.

"VIVA Creative is a global experiential marketing and communications agency specializing in large scale in-person events, virtual &
hybrid events, and broadcast media.". If you're not obsessed with consistency, speed, and delivering top-tier service, this isn't the place for you.

Position Overview:

We're looking for a Bookkeeper who can handle the full-cycle of bookkeeping across a variety of industries, with small business owners who expect results. This isn't a role where you just punch numbers. You'll be managing client relationships, delivering high-value insights, and making sure no detail slips through the cracks. You'll have the flexibility to work remotely, but make no mistake—this is a high-accountability, results-driven role.

We need someone who can operate without hand-holding, who's proactive, and who takes ownership over their work - and who has such good attention to detail, we may never find your mistakes. If you need someone to tell you what to do every day, this isn't it. You'll be delivering exceptional service, helping businesses grow, and supporting our clients' success. Sound like you?

Key Responsibilities:

• Full-Cycle Bookkeeping: Own it. From AP/AR to payroll, general ledger, and reconciliations—you keep the financials in check.
• Weekly & Monthly Updates: You'll be in constant communication with clients, delivering weekly financial updates and preparing monthly reports that tell them what they need to know to make smart business moves.
• File Reviewing: You'll be reviewing our Junior Bookkeeper's work, evaluating their books and ensuring they're learning everything they need to.
• QuickBooks Clean-Up & Maintenance: You're the go-to for complex QuickBooks Online clean-ups. Consistency and compliance? Non-negotiable.
• Client Communication: You're the primary point of contact for your clients, providing financial insights and answering any questions they've got. You're not just a bookkeeper—you're a trusted advisor.
• Collaboration: Work with our senior team and other members to ensure our service stays top-tier. You'll also help onboard new clients and improve processes to streamline our operation.
• Process Improvement: We don't stand still. You'll help refine workflows, suggest best practices, and ensure we keep improving.

Requirements:

• Experience: Minimum 1-7 years of bookkeeping experience. You've seen it all and can handle small businesses in industries like professional services, marketing, restaurants, retail, legal, health/wellness, entertainment, and more.
• QuickBooks Expertise: You live and breathe QuickBooks Online and desktop. Complex reconciliations and clean-ups are your bread and butter. You know more about Quickbooks than the average bookkeeper.
• Communication: You can explain financial data in plain English to clients who don't know a P&L from an expense report. And you're not afraid to over-communicate with your team.
• Detail-Oriented: Accuracy is your middle name. Every transaction is accounted for, every report is spot on.
• Self-Motivated: You don't wait for someone to tell you what to do. You're proactive, you're efficient, and you thrive in a remote environment.
• Certifications: QuickBooks ProAdvisor certification is preferred, but not required. What matters is that you know your stuff.

Why Join Us?

• Remote Flexibility: Work from anywhere, manage your own schedule. We care about results, not when or where you do the work.
• Client Impact: You'll be deeply involved with clients, giving them weekly updates and helping them make decisions that grow their business.
• Tailored Approach: You won't be a cog in a machine. You'll be delivering custom solutions for each client based on our unique SOPs.
• Collaborative Team: We're a small, tight-knit team that values professionalism, accountability, and personal growth. No egos, just execution.
• Growth Opportunities: We're growing fast, and we want you to grow with us. We offer professional development, including certifications and opportunities to take on more responsibility.

Experience:

• Accounting: 1+ year (Required)
• Bookkeeping: 1-3+ years (Required)
• Quickbooks Online: 1-3+ years (Required)

Work Location: Remote only + U.S. based only

We're not looking for someone who just wants a job—we're looking for someone who's ready to show up, own their role. If you're ready to step into a role with real impact and no BS, let's talk.

Note: This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as assigned to meet the ongoing needs of the organization.

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